Compliance in legal document management
From data protection laws to financial regulations, legal practices are obligated to maintain strict confidentiality, security and accountability. TA Triumph-Adler’s LegalPack provides tailored solutions that help law firms meet compliance requirements, while keeping their processes and workflows efficient
Law firms must navigate complex regulations to make sure their document management is compliant. From data protection laws to financial regulations, legal practices are obligated to maintain strict confidentiality, security and accountability.
Legal firms, especially smaller practices, rely on multifunctional devices (MFDs) to handle sensitive tasks such as printing, scanning, and storing legal documents. TA Triumph-Adler’s LegalPack provides tailored solutions that help law firms meet compliance requirements, while keeping their processes and workflows efficient.
Key compliance regulations for law firms
1. Data Protection Act 2018
The DPA 2018 incorporates the principles of the EU’s General Data Protection Regulation (GDPR) into UK law, and mandates that law firms protect personal data, ensuring secure storage, controlled access and proper disposal. Firms must also provide audit trails and allow individuals to access their personal data upon request.
How we can help: LegalPack makes sure your documents are stored securely on our printers and photocopiers with encryption, along with automated deletion of unprinted documents to comply with DPA 2018 data retention policies.
2. Solicitors Regulation Authority (SRA) Code of Conduct
The SRA requires legal professionals to maintain confidentiality, properly manage client funds, and ensure data integrity. Firms must establish strict document management systems to prevent unauthorised access.
How we can help: LegalPack enforces access controls so only authorised users can retrieve sensitive files from the printer. Security watermarks can be added automatically to documents, and audit logs ensure confidentiality and traceability of all document transactions, with a clear audit trail to support accurate billing for print-related costs.
3. Legal Aid Agency (LAA) contract requirements
Firms handling legal aid work must demonstrate compliance with strict record-keeping and confidentiality protocols, ensuring all document-related transactions are trackable and secure.
How we can help: LegalPack provides full audit and reporting capabilities, tracking every print, scan, copy or fax. Detailed reports help firms meet compliance requirements and support regulatory audits.
4. Anti-money laundering (AML) regulations
Law firms must maintain clear records of financial transactions and conduct due diligence to prevent fraudulent activities. Document workflows must allow for traceability and secure storage of financial records.
How we can help: LegalPack enables automated tracking of client billing for printing, copying, faxing, and scanning. Case or client billing codes ensure accurate cost allocation, supporting transparency in financial record-keeping.
5. ISO 27001 (information security management standard)
Many firms seek ISO 27001 certification, which necessitates strict information security policies, including document encryption and controlled access.
How we can help: LegalPack offers different levels of data overwrite to prevent unauthorised data recovery (including the ‘three passes’ method — which is so extreme it’s compliant with the US Department of Defence standards!), integrates seamlessly with practice management systems (PMSs) for secure workflows, and restricts unauthorised access to document systems.
With ever-tightening compliance regulations, law firms must implement secure and efficient document management solutions. TA Triumph-Adler’s LegalPack has the necessary tools to maintain compliance, protect sensitive client data, and improve efficiency. By integrating secure printing, audit-ready reporting, and cost-control features, legal professionals can focus on their core responsibilities with peace of mind.
